NSI exchanges paperwork for flexibility and transparency with MediusGo

NSI Invest is a real estate company that owns, leases, and manages hundreds of homes and premises in Härnösand, Sundsvall, and Sollefteå, Sweden. The company has seen high growth in recent years and currently handles about 6,000 supplier invoices per year.

Growth is driving digitalization

Before MediusGo, all supplier invoices were handled completely manually. Processing each invoice involved a large number of manual steps, from opening the envelope, copying the invoice, and distributing it for approval, to entering all the invoice information into the ERP system Visma Admin, posting the invoice, and archiving it. Since NSI consists of 25 different companies, the administrators needed to go into each company separately in Visma to register the invoices. In addition, the administrators often had to track down and remind the approvers to get the approved invoices back in time for payment.

As the number of supplier invoices increased, so did the need to digitize and automate invoice processing. NSI decided on MediusGo, which is a comprehensive solution for accounts payable automation.

“If we had continued with the manual process, we would have had to hire another person in the finance department just to take care of supplier invoices. It simply wouldn't have worked out without MediusGo,” says Stefan Nordin, finance manager at NSI Invest.

Electronic invoice processing in a couple of weeks

MediusGo was implemented at NSI in about two weeks. Thanks to a connection to the ERP system Visma Admin, invoice data is automatically synchronized to update the general ledger and facilitate reporting.

“The implementation project went very smoothly. We received support throughout the process and have been well cared for by the Medius team,” says Nordin.

Full control and time left over to spend on other things

With MediusGo, the supplier invoices are sent directly to one email inbox per company for scanning and import into the system. The finance department's morning routine has been changed from opening envelopes to going through the digital inbox of MediusGo, where the invoices are ready to be reviewed, posted, and distributed for approval.

“The time before and after MediusGo is like night and day. I save many hours of work, and at the same time, I have full control over where in the process invoices are. In addition, we avoid errors when entering information and can feel confident that we can report correctly and on time," says Nordin.

The approvers receive an email notification when they have an invoice to review, and they can easily approve it with the push of a button on the computer or mobile phone.

“The approvers are very satisfied. They can approve their invoices on their mobile phones, which means that they don’t have to come into the office to go through paperwork anymore. In addition, they can easily search for invoices in MediusGo to see past expenses," says Nordin.

NSI is very satisfied with MediusGo

The three main benefits that NSI has experienced following the implementation of MediusGo are:

  1. The time saved, both by administrators and approvers
  2. The flexibility of being able to work in the system from anywhere, even via mobile phone
  3. The digital archive that makes it possible to search for invoices both per supplier and at an account level, which dramatically improves transparency and simplifies expense reporting for projects, for example
"MediusGo makes my daily work so much easier. Now that everything is gathered in one system, I have full control over all invoices and costs. If I were to choose an accounts payable automation solution again, I certainly would opt for MediusGo,” says Nordin.

More info about MediusGo

NSI exchanged paperwork for flexibility and transparency with MediusGo

As the number of supplier invoices increased, so did the need to digitize and automate the invoice processing. NSI decided on MediusGo, which is a comprehensive solution for accounts payable automation.

Customize MediusGo

There are two different editions of MediusGo: Business, and Enterprise. In addition, there are six optional add-ons.

Watch a demo video of MediusGo

Smooth invoice processing from day one. Click here to see how MediusGo can help you in your daily work.